T R I N I D A D

                                       School District #1             

 

JOB DESCRIPTION

POSITION TITLE 

Accounts Payable Clerk

 

QUALIFICATIONS

High School Diploma, Associates Degree in Business or Accounting, preferred but not required, strong communication skills both verbal and written, strong attention to detail and highly organized, must be dependable and able to meet deadlines, working knowledge of Microsoft Word and Excel, and account payable experience.

 

REPORTS TO:

Chief Financial Officer (CFO)

 

JOB SUMMARY:

 

PERFORMANCE RESPONSIBILITIES:

• Process payments, purchase orders/invoices
• Process and distributes Post Office mail and inter-office mail for the Business Office
• Work with secretaries in purchasing, provide computer support and offer/provide training as needed
• Maintain vendor files
• Maintain file and paid/unpaid invoices and purchase orders
• Assist with tracking of mileage and keep track of gas receipts on bus used for disabled students, Bus 13 and T 8 for transportation
• Troubleshoots purchases, PO’s and authorization of payments as needed
• Coordinate purchase of supplies for administration
• Collect and deposit General Fund cash
• Record all receipts from schools
• Data entry of receipts at month end
• Transfer cash from Money Market Deposit Account (MMDA) to General Fund via phone call
• Reconcile all checking bank accounts each month:  General Funds; Food Service; Grants:  Co-curricular: Pupil Activity; Payroll and Scholarship accounts
• Make accounts payable checks permanent at the end of each month, and transfer monies to General Ledger
• Transfer money between funds as needed after making accounts payable checks and payroll checks
• Prepare 1099’s at year end

 

 

TERMS OF EMPLOYMENT

Ten, eleven or twelve month year.  Salary and work year is to be established by Trinidad School District #1 Board of Education.

 

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Trinidad School District #1

Board of Education regarding Evaluation of Professional Personnel.

 

Staff Signature:_________________________________________________________________       Date:____________________________

 

Supervisor:_____________________________________________________________________       Date:____________________________

 

Revised:              10/2021